Letter Writing

Invitation Letter: It is a formal and informal document where a person requests any individual or group of people or guest to attend the event. Such letters can be written or emailed on the events like marriage, business meetings, graduation ceremonies, engagements, college fests, etc. A letter of invitation can be drafted in both languages formal and informal.

Remember the purpose of the event and write an invitation letter to a specific guest or known people. Also, with the help of an invitation letter, hosts can estimate the count of people who attends the event so that arrangements can be done accordingly.

However, for your comfort, we listed the standard formal and informal format of the invitation letter in the below modules. So, learn the styles of Invitation Letter Writing with Samples, then write one on your own. Check out the Writing Guidelines and Tips to Draft effective and attractive Invitation letters.

Pick from Letter Writing Topics belonging to formal and informal writing styles and learn how to draft different letters as per your necessity.

How to Write a Letter to Invite? Invitation Letter Writing Tips

By referring to the general format of the invitation letter both formal and informal, you will get an idea of how to start and end the invitation letter. One of the best ways to make your invitation letter more effective is following the writing tips and guidelines which are mentioned here. These tips will assist you throughout your life whenever you write an invitation letter.

• Ensure that you write the letter in a concise and grammatically correct.
• You can use both formal and informal language in the letter according to the event.
• Should include the address, date, and time of the event on the left side of the letter.
• Mention the suitable salutation at the beginning and your signature at the ending of the letter.
• Be brief and straight to the point.
• Explain the purpose of the occasion.
• The host must express his or her warm welcome to the guests.
• Also, you can request a confirmation of presence.
• Mention your personal details where the recipient can reach you easily.

Format for Invitation Letter Writing

Following box styles & images will help you out to learn about the formal and informal invitation letter formats. Make use of these formats and include all important content while drafting an invitation letter on your own:

Formal Invitation Letter Format

The below format of the invitation letter include the following details-

• Name of the host
• Standard expression
• Purpose of the invitation
• Name of the honouree
• Day, date, and time of the event
• Name of the place, location with complete address
• RSVP (Respond if it pleases you)- Include an RSVP – means “Please respond”, so that you can have an idea to organize things accordingly on the basis of their convenience.
• Telephone or mobile number or address of the host
• Any other relevant details

Format of an informal invitation

• SENDER’s ADDRESS
• DATE (In expanded)
• RECEIVER’s ADDRESS
• SUBJECT
• SALUTATIONS
• BODY
• COMPLEMENTARY CLOSURE
• DESIGNATION

Invitation Letter Samples | Download Free

Make use of these below-attached invitation letters and invite your known people for an event occurring at your house. Here are the samples for writing an invitation letter:

Sample Invitation Letter for Funeral

Invitation Letter Sample in Email Format

FAQs on Invitation Letter Writing

1. What is the definition of an invitation letter?

An Invitation Letter is a document that gives an official request for the presence of an individual, a group of people, or an organization at an event. An invitation letter may be formal or informal.

2. How to write an invitation letter for business events?

Here are some writing tips that assist you while drafting an invitation letter to a business event:

• Approach the guests professionally.
• Write the invitation letters in Formal language and a professional tone.
• Specify precisely the details of the event including date, time, venue, and purpose.
• Mention the purpose of the event and what the guests will benefit from.

3. What is the purpose of writing an invitation letter?

There are two major purposes of writing an invitation letter. One is to invite the person to the event and the other one is to make sure that the person holding the letter wants to attend.

How to Write a Recommendation Letter: A recommendation letter is a formal document written by a higher position person in any field and helps someone who needs a job. It is a big responsibility to recommend someone for a particular position. In the letter of recommendation, you have the possibility to describe the characteristics, capabilities, and qualities that make them the right person for a particular opportunity.

A recommendation letter notifies a hiring manager or admissions office of their strengths and weaknesses, eventually helps them in making a final decision in the selection process. Here, we have explained what is recommendation letter, how to write it. Also, you can explore tips for writing one, template, format, sample & examples to guide you while writing a letter of recommendation.

However, you may also find more Formal and Informal Letter Writing Topics from our site & get familiar with the styles of writing letters for various situations.

How to Write a Letter of Recommendation?

Whenever you write a letter of recommendation, it should be professional, relevant, and personalized. Below are some steps to follow to create an adequate recommendation letter:

• Follow standard formal letter writing rules
• Begin with a brief opening line praising the candidate
• Describe the letter’s intent
• Mention why the candidate is a good fit for the job
• Present specific examples and anecdotes
• Write a closing statement
• Add a professional closing and signature
• Proofread for grammar, spelling, and formatting errors

Recommendation Letter Format

The format of the recommendation letter covers the details given below:

Name and Contact Details: The Sender’s & Recipient’s Address needs to be recorded on the top left corner of the page. The address should be accurate and complete so that the recipient can get in touch with you further.

Date: Simply write the date on which the letter is going to be drafted. It should be written after writing th contact details. It is necessary as the formal letters are kept in records.

Salutation: Leave one line after the date and write your salutation whether you know the recipient or not. In case you don’t know the name of the person so use this salutation ‘To whom it may concern’ or ‘Dear Sir/Madam’, and if you know the person’s name then ‘Dear followed by name of the person’.

Body of the letter:  Next to the salutation leave one line and begin the body of the letter. Start writing the body of the letter with the abilities, characteristics, subject matters, and different resources of the individual you are suggesting.

Closing the Letter: End the recommendation letter by summarising why you think the individual would be a good fit for the opportunity.

Signature: You should mention your phone number or email address or a phone number in the part of the signature and end the letter.

Email Template of Recommendation Letter

The following Recommendation Letter Template Image will guide you to write a perfect recommendation letter in an email format:

Samples of Recommendation Letter

Here are few example samples of recommendation letter where you can use and make your own letter by referring to them:

Recommendation Letter for Students

Recommendation Letter for an Employee by Manager

Writing Tips for Recommendation Letter

Below are a few tips to aid you all in drafting an effective recommendation letter:

• Address the recommendation letter on your letterhead with your initials on it.
• Write a recommendation letter by highlighting the candidate’s achievements, qualifications, skills, and educational background.
• Spend more time with the candidates and understand their level of performance, goals, and objectives.
• Also, make use of this letter for future reference.

FAQs on Recommendation Letter Writing

1. What is a Recommendation Letter?

A recommendation letter is a formal letter written by someone who can recommend an individual’s work or academic performance to the hiring person.

2. What to include in a promotion recommendation letter?

Here are some important points to be verified and included in a promotion letter of recommendation:

• Candidates ethics & skill set as apt foundation for promotion.
• Match aspirants skills to the job they’re applying for.
• Demonstrations of candidates leadership or maturity.
• Particular examples to prove your points.

3. What is the format for a letter of recommendation?

Following is the format of recommendation letter:

• Date.
• Dear Sir/Madam.
• State who you are recommending and for what.
• Describe the capacity in which you know them.
• List their most applicable qualities/traits.
• Conclude by confidently recommending them.
• Yours sincerely.

Informal Letters are the Letters written to Close Acquaintances of the Writer, Friends, and Family. As they are informal and written to close ones they have a personal tone and casual language. They are used mainly for personal communication and thus need no specific format, pattern, or conventions. You can write them depending on the requirement and as per the situation.

However, for your convenience, we listed a general pattern in which most of the Informal Letters are written in the below modules. You can know about Informal Letter Writing Styles and Examples, How to Write one on your own. Follow the Guidelines and Tips to Draft effective and attractive letters.

Choose from Letter Writing Topics belonging to formal and informal writing styles and learn how to draft various letters as per your requirement.

Informal Letter Format

There is no standard formal for Informal Letter Writing as it is written to friends or relatives. In general, it is written in a casual tone and is not to make a complaint or inquiry. However, you need to keep certain points in mind while drafting an Informal Letter and the most common ones are given here.

• Address
• Date
• Greeting
• Introduction Paragraph
• Body of the Letter
• Conclusion
• Signature

Informal Letter Writing Topics

There can be plenty of Informal Letter Writing Topics and we have curated some of the topics as below.

• Inviting a friend for a ceremony say for a birthday
• Asking sorry or apologizing to someone for mistakes you have done
• Informing about someone’s demise in family or friends
• Calling a friend for a trip or holiday
• Congratulating a friend for his success or achievement
• Invitation for a marriage
• Asking help from someone
• Writing just to ask for the well-being of a person

How to write an Informal Letter?

There is no set format when writing an informal letter. However, there are certain guidelines to keep in mind while drafting an Informal Letter and you can check them below. They aren’t hard rules so have a glance at them.

Address: The first thing you need to write in an Informal Letter is the Address of the Sender. However, this is to be written at the leftmost corner top and should be accurate and complete. Though, you write to your close ones make sure you write the right address so that they can reply back to you easily.

Date: Next below the address mention the date on which you are sending the letter.

Greeting: Since you know the person you are writing greeting can be casual.

Introductory Paragraph: Introductory Para sets the tone for the entire letter and it should be casual and comforting. It can be asking about their health, or you can express in the letter that you hope to find them in good spirits, etc.

Body of the Paragraph: Overall letter should be in a friendly tone. Do remember to whom you are writing and adjust the wordings and language as per it. It is all about how you talk to the person in a conversation and applying the same syntax and sentiments to the letter.

Conclusion: At last sum up the reason for writing the letter. Say a Meaningful and affectionate goodbye to the reader. Ask them to write back to you and express an intent to keep the conversation going.

Signature: There is no one way to sign off and it’s up to you whether or not to sign. Pick a common phrase that suits you and simply sign your name below the greeting.

Tips for Informal Letter Writing

• Make sure you double-check for spelling mistakes and grammatical errors.
• Leave an adequate number of lines between paragraphs so that it’s easy to understand.
• Presentation is also equally important so try to make it appear neat.
• Read plenty of letters to get ideas on what to include and how to create one on your own.

Informal Letters Samples

If you want to know what must be included in the Informal Letters you can check out the samples listed below. Use them to get ideas and write an informal letter easily when you need one. They are along the lines

Informal Letter Writing Sample for Congratulating Friend on their Success

Sample Informal Letter just to ask for the well-being of a person

Informal Letter Inviting Friend to come to their Place Example

FAQs on Informal Letter

1. How do you start an Informal Letter?

An Informal Letter should start with a Greeting. If you are not sure of the name of the person start with Dear Sir/ Madam.

2. What are the Parts of an Informal Letter?

An Informal Letter should include all the elements listed below. Get acquainted with what and what not to include in it. They are as under

• Address
• Date
• Greeting
• Introduction Paragraph
• Body of the Letter
• Conclusion
• Signature

3. What makes a letter informal?

Informal letters are written to friends and relatives. The purpose of the letter is not to make a complaint or inquiry and the tone should not be casual.

Warning Letter: A warning letter to an employee is a formal HR procedure to report misconduct, a disciplinary issue, or poor performance and address it with the employee. With this warning letter, you can set expectations for future behavior which may be a precursor to the termination. Basically, Warning Letter Writing is a formal communication mechanism that lets HR managers take authority of the situation and take certain actions that obey the Company Policy.

There are several causes why an employee gets a warning letter, and a few of them are explained in this article. Refer to the Warning Letter Template, Samples, and Guidelines on How to write a warning Letter for several unacceptable situations so that you can be familiar with the details that are drafted in this particular warning letter and various areas and purposes why an employee is holding a warning letter.

Also, Get Formal and Informal Letter Writing Topics and find various letter writing samples all under one roof.

How to Write a Warning Letter?

Here are the points you should include while writing the letter of warning for poor performance or misbehave or many other unacceptable issues. Check out the lines below and draft the perfect warning letter to an employee:

• Talk to the employee privately.
• Address the warning note when the incident happens.
• reinforce what the consequences are in the draft.
• Asking for the employee’s signature.
• Keep it objective and factual.
• Proofread the letter.
• Acknowledge asking legal help.

Note: Warning letters usually have a negative connotation, but this may be needed to assure that the employee changes eventually.

Warning Letter Template

Below image is the regularly utilized template for writing warning letters.

Samples for Warning Letter Writing | Various Warning Letter Writing Examples

The following are some warning letter samples for different situations:

Performance Related Warning Letter Sample

Sample Warning Letter for Discipline Issue

Warning Letter for Unacceptable Workplace Behaviour Sample

Tips for Employee Warning Letter Writing

These are a few beneficial writing tips for the employee Warning letter. After following these tips, you can draft an effective letter to an employee for misbehavior or poor performance:

• Start with the exact point and explain the conduct or actions of the employee that aren’t unacceptable based on company rules. Furthermore, if the employee keeps on replicating the behavior regardless of several verbal warnings.
• Tell the employee that the letter is a warning for said transgressions.
• Express that if this trend remains, the company will resort to sterner actions which may involve suspension or termination.
• Summarize the letter by requesting the employee to change his conduct and witness good behavior from hence on.

FAQs on Writing A Warning Letter

1. Where do I find Warning Letter Samples & Examples?

You can find Warning Letter Samples & Examples on this page for free of charge.

2. When to use an employee warning letter?

The following are the most common reasons which may justify the issuance of a warning letter:

• A breach of alcohol and drug policy
• Failure to fulfill obligations at work
• Theft
• Missing work without prior notice
• A breach of the company’s confidentiality policy
• Frequently tardy
• A breach of safety and health policy
• Misrepresenting one’s qualifications
• Threatening or physically harming co-workers

3. Whom Should We Address while writing a Warning Letter?

You need to address the considered person who took the responsibility for solving the poor performance, or misconduct, or any other disciplinary issue when writing the warning letter.

Thank You Letter Writing: The value of Thank you note or email message or letter is very high and everyone will definitely face this kind of thank you or appreciation moment in their life. Saying thank you to the deserved person is important and it can boost your career, help you get a job offer, and cement a relationship with a client, vendor, or networking contact. Also, timing is very essential in this case so writing a thank you letter as soon as possible will make things even better and increases your chances in the future.

It feels awesome to write or get a Letter of Thanks for your hard work or help. Everyone needs to know & learn what to include and what not to include in order to draft the perfect Thank You Letter. So, today we have come up with the ultimate guide on writing the Thank you letters for Boss, Employees, Scholarship, Job Interview, Appreciation, etc.

Go ahead and check out the whole article for gaining knowledge on how to write a thank you letter perfectly. Also, you can refer to some other formal and informal topics of Letter Writing from our end & be thorough with the styles of letter writing.

Occasions to Write a Thank You Letter

The following are some occasions that call to letter a thank you letter or note to the desired person:

• Job interview
• Staying at someone’s home
• After receiving a scholarship
• Receiving a gift
• Getting a job offer
• Special occasions such as wedding or birthday party
• To acknowledge a teacher’s efforts
• Getting a donation from a business

Also Check: Tips for Formal Letter Writing 

Thank You Letter Format

An appreciation letter is also a kind of saying Thanks to an individual or group for achieving or completing the task at a particular time. You can say both formal and informal thanks but it mainly depends on the situation. But there is a format to write a letter of thanks. So, the standard format that you should follow while drafting the Thank You Letter is below. Check out the Format of Thank You Letter & write one on your own in the required situation:

• Addressing the person
• Thank you statement
• Reason for thank you
• Say Thank you again before closing the letter
• Closing

Thank You Letter Samples & Examples

From this section, you all can find some necessary Letter of Thanks Sample Examples where you’ll get help while drafting the one. All letter of thanks samples is in image format so you can download them and share them with your friends and needed ones to get an idea of what to write and what not to write. Here are the sample examples of Thank You Letter:

Professional Thank You Letter Sample

Sample Interview Thank You Letter

Sample Letter of Thanks for Appreciation

Thank you Letter for an Employee With Template

Thank you Letter to a Friend

Writing Tips for Thank You Letter

Here are a few tips for writing a good thank you letter:

• Show your gratitude immediately especially after a job interview.
• Express your sincere gratitude.
• Personalize each letter in a well-structured way and most of the time write a thank you letter in a formal format.
• Make it short and sweet.
• Keep it error-free grammatically.
• Use a professional tone in official situations.
• Be concise.
• A Thank you letter length should not exceed one page either business or personal draft.
• Proofread the letter before you send or email it to concerned persons.

FAQs on Thank You Note or Letter Writing

1. What is a Thank You Letter?

Thank you letter is a formal and informal note where one can use to express their gratitude for the hard work in any project or received service or appreciation to another person/party/organization. Also, you can call this Thank You letter a Letter of Thanks.

2. What are the types of Thank You Letters?

Mainly, there are three types of thank you letters, as stated below:

• Handwritten Thank You Letters
• Printed Thank You Letters
• Email Thank You Letters

3. When should I send a thank you letter to employees?

Managers or Team lead’s can send a Thank You Letter/Note to employees at any time & situation. Most of the time, higher officers or managers send thank you notes to their employees at the end of a financial year, or completion of an important project, or have come up with a solution to a challenging task.

A Termination Letter is a Formal Letter that notifies an Employee that they are fired. The Letter Includes details like their Last Working Day, the Compensation they Receive, List of Steps to be taken further. In general, a Termination Letter may or may not have the reason behind firing. If at all the Company is going to lay-off they need to review their lay off plans reviewed by a lawyer to avoid legal penalties.

In fact, it needs to address a lot of details. If any of them are missing there might be chances of miscommunication between Employee and the Organization. For the sake of your comfort, we even added details like How to Write a Termination Letter, Tips for Termination Letter Writing, etc. You can even have a look at the Termination Letter Samples, Template to draft one on your own.

Avail Various Letter Writing Topics for both Formal and Informal Topics and get acquainted with different letter writing styles easily.

Termination Letter Template | Structure of Termination Letter

What is Included in the Termination Letter?

A Formal Termination Letter will have the following details for sure. They are along the lines

• Effective termination date
• Factual reasons for termination (if required)
• Compensation for the termination, including unused leave, salary owed, severance pay, etc.
• The details of their health care plan (what will happen to their benefits)
• List of company property to be returned
• Attach a copy of non-disclosure agreements/ non-solicitation agreements
• HR contact name, email ID, and phone number

Tips on How to Write a Termination Letter?

Go through the below-listed tips for Termination Letter Writing and they are as follows

• Be Concise and Clear on the Topic.
• Utilize a Proper Business Letter Format.
• Do your Background Work before starting the Termination Process and a Letter is only a part of it.
• Keep the Letter Professional and Respectful.
• Show your Genuine Concern instead of showing no emotion at all.
• Don’t Write Anything in the Letter that you don’t want the World to See.
• Be Cautious and Seek Help from the HR or Legal Departments.

Sample Termination Letters

Termination Letters Samples are attached for your reference. Make use of them while drafting a Termination Letter on your own and follow the template. In General, Termination Letters are of two types and they are given below and formats of both are furnished.

Without cause
With cause

Sample Termination Letter with Cause

Termination Letter without Cause Sample

Sample Termination Letter for Poor Performance

FAQs on Termination Letter

1. How to write a Termination Letter to an Employee?

Follow these guidelines while writing a Termination Letter to an Employee. They are as under

• Be Concise and Clear on the Topic.
• Utilize a Proper Business Letter Format.
• Do your Background Work before starting the Termination Process and a Letter is only a part of it.
• Keep the Letter Professional and Respectful.
• Show your Genuine Concern instead of showing no emotion at all.
• Don’t Write Anything in the Letter that you don’t want the World to See.
• Be Cautious and Seek Help from the HR or Legal Departments.

2. Do you have to give a termination letter to an Employee?

There is no such law that you need to provide a Termination Letter to Employees, however, most of the companies provide it as a matter of principle.

3. Where can I find Termination Letter Template, Samples for free?

You can find Termination Letter Samples, Template for free of cost on NCERTBooks.guru a trusted and reliable portal.