A Termination Letter is a Formal Letter that notifies an Employee that they are fired. The Letter Includes details like their Last Working Day, the Compensation they Receive, List of Steps to be taken further. In general, a Termination Letter may or may not have the reason behind firing. If at all the Company is going to lay-off they need to review their lay off plans reviewed by a lawyer to avoid legal penalties.
In fact, it needs to address a lot of details. If any of them are missing there might be chances of miscommunication between Employee and the Organization. For the sake of your comfort, we even added details like How to Write a Termination Letter, Tips for Termination Letter Writing, etc. You can even have a look at the Termination Letter Samples, Template to draft one on your own.
Avail Various Letter Writing Topics for both Formal and Informal Topics and get acquainted with different letter writing styles easily.
Termination Letter Template | Structure of Termination Letter
What is Included in the Termination Letter?
A Formal Termination Letter will have the following details for sure. They are along the lines
- Effective termination date
- Factual reasons for termination (if required)
- Compensation for the termination, including unused leave, salary owed, severance pay, etc.
- The details of their health care plan (what will happen to their benefits)
- List of company property to be returned
- Attach a copy of non-disclosure agreements/ non-solicitation agreements
- HR contact name, email ID, and phone number
Tips on How to Write a Termination Letter?
Go through the below-listed tips for Termination Letter Writing and they are as follows
- Be Concise and Clear on the Topic.
- Utilize a Proper Business Letter Format.
- Do your Background Work before starting the Termination Process and a Letter is only a part of it.
- Keep the Letter Professional and Respectful.
- Show your Genuine Concern instead of showing no emotion at all.
- Don’t Write Anything in the Letter that you don’t want the World to See.
- Be Cautious and Seek Help from the HR or Legal Departments.
Sample Termination Letters
Termination Letters Samples are attached for your reference. Make use of them while drafting a Termination Letter on your own and follow the template. In General, Termination Letters are of two types and they are given below and formats of both are furnished.
Without cause
With cause
Sample Termination Letter with Cause
Termination Letter without Cause Sample
Sample Termination Letter for Poor Performance
FAQs on Termination Letter
1. How to write a Termination Letter to an Employee?
Follow these guidelines while writing a Termination Letter to an Employee. They are as under
- Be Concise and Clear on the Topic.
- Utilize a Proper Business Letter Format.
- Do your Background Work before starting the Termination Process and a Letter is only a part of it.
- Keep the Letter Professional and Respectful.
- Show your Genuine Concern instead of showing no emotion at all.
- Don’t Write Anything in the Letter that you don’t want the World to See.
- Be Cautious and Seek Help from the HR or Legal Departments.
2. Do you have to give a termination letter to an Employee?
There is no such law that you need to provide a Termination Letter to Employees, however, most of the companies provide it as a matter of principle.
3. Where can I find Termination Letter Template, Samples for free?
You can find Termination Letter Samples, Template for free of cost on NCERTBooks.guru a trusted and reliable portal.