Relieving Letter Format, Template, Samples | Tips on How to Write a Relieving Letter?

Relieving Letter

Almost Every Individual looks forward to finding new opportunities that can help them provide a platform for skill development.  Relieving Letter is one such document that helps for achieving your goals. Be it shifting companies or pursuing overseas education a resignation letter is needed to relieve yourself from duties, responsibilities. For your comfort, we added details like Relieving Letter Format, What Details must be included in it, How to Write a Relieving Letter along with Samples in the coming modules.

Refer to Various Letter Writing Topics and get acquainted with different letter styles so that you can write one on your own as per requirement.

Importance of Relieving Letter

Relieving Letter is quite crucial as it is an official letter stating that the employee doesn’t hold the company’s data, internal property, etc. In fact, it is solid proof that includes all the necessary details by which an employer can check the authenticity of the job.

Relieving Letter Format

Knowing what a relieving letter constitutes is exactly a task and necessary for an employer. Not just adding pertinent details it should be in a concise and systematic way. If you are worried about How does a Relieving Letter look check out the step by step guide on the relieving letter format available below.

Date of Issuance of the Letter: At the beginning of the letter do mention the date of issuance of the letter inorder to avoid any disputes.

Employee’s Details: Below the date mention the personal details of the resigning employee such as full name, Employee ID, Designation, Department, Name of the Organization, etc.

Reference or Subject: In the Subject Describe what is the Letter all about. Or in the Subject Line simply write Relieving Letter.

Employee’s Resignation Details: The Next Step in the Relieving Letter is that you have accepted the Resignation Letter and the date from which the employer would be relieved from his duties.

A Statement of Appreciation: Mention that the Employee will receive their final settlement within a limited amount of time and wish them luck for all their future endeavors.

Signature: After finishing the body conclude using sincerely and sign the letter with name, designation, date of issue.

Relieving Letter Format

How to Request a Relieving Letter after Resignation?

Seeking for Relieving Letter from a previous organization after the Resignation can be a quite hectic task. One needs to drop a professional email to the HR and ask him to send a Relieving Letter. Here are some of the tips that can help you to draft a good relieving letter. They are as follows

  • Mention your tenure and the reporting manager in the letter.
  • Ask regarding any pending formalities from your side if there are any and complete them within time to obtain your relieving letter.
  • If you don’t get a proper reply try calling HR or Visit Office in Person.

Relieving Letter Samples

Take assistance from our experts to write an impeccable Relieving Letter. Have a glance at the Relieving Letter Samples available and write one on your own as per your need. They are attached below for your reference.

Resignation Acceptance Letter

Resignation Acceptance Letter

Relieving Request Letter

Request for Relieving Letter

FAQs on Relieving Letter

1. What is a relieving letter?

Relieving Letter is a formal letter issued to the employee at the time of their leaving from the Organization. It is a formal way of telling that their resignation has been accepted and they are relieved from their responsibilities and duties.

2. Who can give relieving letter?

An Employer can give Relieving Letter when an Employee of the Organization resigns formally.

3. Is Relieving Letter the same as the Experience letter?

No both are different. Relieving Letter is an Official Letter given to the Employee on the Last Day of Employment once he resigns from the Organization. Experience Letter States the Employee has the experience and worked with the company for a certain period of time.

Free Joining Letter Format, Samples | How to write a Joining Letter? | Tips for Formal Appointment Letter Writing

Getting Started for a Job is not always a cakewalk and you need to be aware of many things such as Offer Letter, Joining, or Appointment Letter. A Well Crafted Joining Letter can create a good impression on you to the employer. We have compiled all about What is a Joining Letter, Details to be included in the Joining Letter, How to Write Joining Letter Format, Samples.

A joining letter is a letter for the candidate, revealing his willingness to accept the job, offered by the company. The job hunt procedure ends with the joining letter of the selected applicant. After selecting the candidate, the company issues an employment letter mentioning the terms and conditions, job-profile of the designation. On getting the job guarantee from the company, a candidate can accept or reject the proposal.

Avail Letter Writing Topics for both formal and informal topics and learn about different writing styles and write letters on your own.

Joining Letter Format

Joining Letter begins with a signed letterhead to the person in charge. He Can be anyone approved by the HR Administrator who has the right to hire the candidate. To clear your concerns on how to Write a Joining Letter one must know the format. The Joining Letter Format includes the following details

  • Address to where the letter is being sent
  • Date of the issuing of the appointment letter
  • The main subject of the letter
  • Greetings
  • Body and conclusion

Joining Letter Format

How to write a Joining Letter? | What to include in Joining Letter?

Joining Letter is an authorized text issued by the company to the candidate who has been selected proportionally. You may find it difficult to draft an efficient and well-written joining letter. So to help you in this we have curated few tips on what to include in the Joining Letter.

Things to Include on a Joining Letter

  • Job title
  • Job description
  • Contact details
  • Terms and benefits

Job Title:  Include Employee’s Designation and Job Role for the Particular Position.

Commencement Date: Letter should include details like Starting Date the Applicant needs to join to avoid all possible miscommunications.

Salary: State the Salary of Selected Candidates in the Job Appointment Letter, Method of Payments, Frequency of Payments so that candidate can look into it and accept or open room for discussion.

Conditions: Let the Candidate know about rules he/she needs to abide by for the particular position like dress code if any, other kinds of restrictions for the position.

Other Compensation: Rewards that the company provides when certain objectives are reached.

Tips to Keep in mind while Writing a Joining Letter

One must follow certain guidelines before submitting a Joining Letter and we have curated them as under

  • Check whether your opinions are short-lived or not. Keep it relevant and brief.
  • Make sure to write your letter in Applicable and Intelligible Format.
  • Use a Formal and Communicative Tone in your writing.
  • Avoid using unsuitable language, practical expressions, and terminologies.
  • Poof read once before you submit whether there are any linguistic and portentous errors.

Joining Letter Samples | Appointment Letter Samples

If you are looking for quick help on how to write an Appointment Letter or Joining Letter then check out the Samples listed here. By checking the Joining Letter Samples you will have an idea of what to include in the letter and can write one on your own as per requirement.

Joining Letter Example

Sample Joining Letter

Sample Joining Letter

FAQs on Joining Letter

1. What details must be included in a Joining Letter?

The following details must be included in the Joining Letter. They are as under

  • Job title
  • Job description
  • Contact details
  • Terms and benefits

2. What is a Joining Letter?

Joining Letter is a Letter from the Selected Candidate revealing his willingness to accept the job offered by the Company.

3. What is the purpose of Joining Letter?

A Joining Letter is an official way of confirming to the application that he/she has gained a secured position in your organization.

Offer Letter Format, Samples, Template | Tips & Guidelines for Offer Letter Writing

Offer Letter Format

A Job Offer Letter is a formal letter given to a candidate providing them important information such as Starting Date, Compensation, Working Hours, Job Title, etc. It is also known as Employment Offer Letter. It includes applicable job conditions, terms, and conditions of employment for employees to negotiate the offer. Check out the Free Offer Letter Format, Samples for your reference, and Learn Tips on How to Write a Job Offer Letter.

Make use of Letter Writing Topics and get acquainted with formal and informal letter writing styles as per your requirement all under one roof.

What is an Offer Letter?

An Offer Letter is a formal letter exchanged with a prospective employee on successful completion of the entire interview process. The offer letter includes the key terms and conditions, applicable job conditions of employment for the employee to negotiate about the offer.

If a candidate accepts your offer they will sign it and return the same to you. However, you need to understand that an offer letter is not always a legally binding employment document. In fact, it is a separate document that provides protection for both parties.

Offer Letter Structure and Format | What must be included in an Offer Letter?

A Job Offer Letter from Employer to Employee should include the following details. They are as follows

Offer Letter Structure and Format

Importance of Offer Letter

An Offer speaks about an Organization and its Reputation. It is the first-hand document of an employer and company culture. You can learn about Job-Related Details such as designation, shift, salary, location, and other details being offered.

Job Offer Letter makes the decision-making process easy for the shortlisted candidates. Thus, creating a standard offer template is extremely helpful.

How to Write an Offer Letter?

Offer Letter is an overview of the company, job position, and brief details such as starting date, salary, work schedule, and benefits. There is no standard format for an offer letter and you can arrange the structure to fit the company and roles you are hiring. They are as follows

Company Logo: Use your Company’s Letterhead to convey professionalism and authenticity. This is a potential way to encourage them to keep reading and consider your offer.

Date and Contact Information: In the upper left-hand corner, include the date, the candidate’s first and last name, and their address.

Greeting: Start your Letter with Dear followed by the last name. Congratulate them and express enthusiasm about offering them the job.

Job Details: Be Specific about the Position like Starting Date, Office Location, Reporting Structure, Brief Description about the Roles and Responsibilities, etc.

Contingencies: If the Job Offer is Contigent do mention them such as Background Check, Signed Confidentiality Agreements, etc.

Compensation: Mention the Package you are offering. List out equity, bonuses, commission structures, etc.

Benefits: Encourage a Candidate to Accept your Offer and the Summarize the Key Benefits.

Expiration Date: While Wrapping Up your Letter Decide if you want to put an expiration date of your offer. If you include an expiration date do give them a week deadline if they choose to accept.

Closing: End your Offer Letter by expressing to them your Excitement to Welcome them to the Team. Provide them with Contact Information if they have any questions.

Disclaimer: Include a Brief Disclaimer that the letter is informational and not a legally binding document.

Job Offer Letter Template

Offer Letter Template

Samples of Offer Letter

Sample Job Offer Email Template

Sample Job Offer Email Template

Offer Letter Example

Offer Letter Example

FAQs on Offer Letter

1. What is an Office Letter?

An offer letter is a notice in written form that informs a candidate that they have been selected for employment.

2. What an offer letter should include?

An Offer Letter Should include the following details. They are along the lines

  • Position/Title
  • Name/Position of Supervisor
  • Full-Time/Part-Time Schedule. State whether the position is full-time or part-time; specify the basic work schedule
  • Exempt/Nonexempt Classification
  • Duties
  • Equity
  • Bonus/Commissions
  • Base Salary
  • Benefits
  • Policies
  • At-Will Employment
  • Confidentiality/Invention Assignment Agreements
  • Prior Employer Confidential Information/Restrictions
  • Contingencies

3. Is salary mentioned in the offer letter?

The Amount Employee will be made as payment is included in an Offer Letter.


Experience Letter Samples, Format, Templates | Tips on How to Write an Experience Letter

Experience Letter

Experience Letter is a Formal Letter issued by the Employer to the Employee when they leave the Organization. The Letter even confirms the time associated by the Employee with the Organization. You can find the Skills and Work Habits of an employee in it. Experience Certificate Letter includes the details like Job Role, Designation, Salary, etc. The company certifies the candidates with an Experience Letter to denote the Job done by them in the Organization.

If you are wondering how to write an Experience Letter you can refer to the Entire Article. Refer to the Tips to keep in mind while drafting an Experience Letter. Also, check out Experience Letter Samples, Format to have an idea of what must be entailed in it. Take your Experience Letter while leaving an Organization for sure as it adds your credibility to the employer.

Access different Letter Writing Topics belonging to both formal and informal categories and learn how to draft various letter writings.

Uses, Objective of Experience Letter

Experience Certificate denotes the candidate has valid experience in the company he/she mentioned in their CV. An Experience Letter can be useful for the Employee in many ways. They are as such

  • It acts as solid proof that the Employee worked in the Organization.
  • Includes the experience gained by the employee and relevant skills gained in the Organization.
  • Serves as supporting document for the report mentioned by the Employee in his Resume.
  • It includes the tenure of employee’s service in the Company.
  • It even includes the Designation of an Employee in the Organization along with roles and responsibilities fulfilled by him.
  • You can use it to apply for jobs in other companies or for openings in the organization he/she is working.
  • It helps new companies in deciding the wages to be paid to the Employee.

Experience Letter Format(अनुभव प्रमाण पत्र)

Experience Letter denotes that the Employee truly holds a valid experience with the company. It is a crucial document at the time of recruitment for the onboarding process. You can know about the format and the details included in it by having a glance below. You can simply download it or prepare one on your own depending on the requirement. They are as follows

  • Name of the Organisation
  • Name of Employee
  • Tenure of Service
  • Designation
  • Roles and Responsibilities
  • Last Drawn Salary

Experience Letter Format

Key Points to Remember Regarding Experience Letter

Experience Letter should include the following details in it. They are along the lines

  • Experience Letter should be on Company’s Letterhead.
  • Date of Issuance of Certificate.
  • Salutation or Declaration such as “To Whomsoever It May Concern”.
  • Full Name of the Employee as per Record.
  • Tenure of Employment
  • Designation/ Job Role
  • Description
  • Best wishes at the end
  • Signed by the Concerned Signatory
  • Company’s Seal or Stamp at the End.

Download Experience Letter Samples

We even attached Experience Letter Samples that you can download for free of cost. You can refer to them while drafting Experience Letters on your own and clear your concerns on what and what not to include in it. They are as follows

Sample Experience Letter

Sample Experience Letter

Experience Letter with Example

Experience Letter Example

FAQs on Experience Letter

1. What is the experience certificate?

Experience Certificate is an Official Letter given to Employee by the Organization when he is relieved from his duties.

2. Is Salary mentioned in the Experience Letter?

Yes, Salary is mentioned in the Experience Letter provided by the Company.

3. Can a company deny an experience letter?

No Employer is entitled to deny an Experience Letter to an Employee and is bound to issue one when asked.

Appointment Letter Format, Template, Samples | How to Write an Appointment Letter?

Appointment Letter

An Appointment Letter is an official letter handed over to the candidate after finishing the interview and got selected for the particular position. It is a formal letter given by the organization to the candidate who has been employed. By going through the further modules check out the Letter of Appointment Format, Samples for your reference. Know Guidelines on How to Write an Appointment Letter in the further modules.

Check out Letter Writing Topics for various categories be them formal or informal all in one place and get acquainted with letter writing styles.

Appointment Letter Format

A Well Crafted Letter of Appointment will disclose all the clauses of employment along with terms and conditions. An Ideal Appointment Letter Format will include the following details. Include any of them as per requirement. They are as follows

Appointment Letter Format

How to Write an Appointment Letter?

Some Essential Points to be Considered while Drafting an Appointment Letter is as follows. They are as under

  • Start your letter by confirming to the recipient of the appointment of position alongside mentioning the reporting date. In case you need them to visit the office on an early date in person for signing a bond or anything let them know so as to avoid miscommunication.
  • In the Appointment Letter mention the subject line so that receiver will know what the letter is all about.
  • At the Starting of the Appointment Letter write details signifying name, title, address, company name. Add Date of Writing the Letter just below the Address
  • If at all your company has any trial period make a note of it to let the receiver know about it. Also, list out the period of trial and other details that might be exaggerated like salary during that tenure and all.
  • Do mention the Tax Deductions and Bonuses in the Appointment Letter.
  • Also, make a note of the name of the receiver and address in your letter. Use a Suitable Salutation as you already know them.
  • Before closing your appointment letter, mention the receiver’s responsibilities and obligations concerning the job position.
  • Also, list out details like transfers, the incidence of travels in the letter of appointment.
  • Sign off the letter formally with signature, full names, associated stamp, and sticker.

Appointment Letter Samples

An Appointment Letter is crucial and holds important employment-related information. If you want to write a Letter of Appointment refer to the Samples available below. Use them as a part of your writing and develop ideas on your own to create one. They are as such

Sample Appointment Letter

Appointment Letter Sample
Letter of Appointment Example

Letter of Appointment

FAQs on Appointment Letter

1. What is an Appointment Letter?

A Letter of Appointment is an official letter that tells someone that they are placed with a company or organization.

2. How do I write an Appointment Letter?

In an Appointment Letter, you need to include all the details. They are along the lines

  • Date of Joining
  • Designation
  • Job Location
  • Salary and Benefits
  • Hours of working
  • Leave Policy
  • Terms and conditions

3. What is the Use of Appointment Letter?

An Appointment Letter is a crucial letter for both Employer and Employee. It is the next step of interaction between the Company and the Employee.

4. Is the Appointment Letter Necessary?

There is no law stating that Appointment Letter is mandatory. However, it provides some sort of documentary evidence of employment to an employee.

Letter Writing | How to Write A Letter? | Types & Styles of Letter Writing | Letter Writing Topics, Samples & Tips

Letter writing format, types, samples, topics, tips

Letter Writing: Writing a Letter is an olden form of communication done among two people or a group of people. Still, this traditional communication is running at some places like army borders, etc. but a new version of Letter writing has come in front of us. That’s nothing but Email Letter Writing. Nowadays, people communicating with known persons via letter writing through emails or messages on various social media sites.

Letter Writing is a very important topic for students, employees, business people, and many more. Letter writing is an intricate task as it demands meticulous attention. Each letter that is written can have different objectives, depending on its type. First, let us know the types of letter writing.

For assisting students who want to score full marks in the descriptive papers of a particular examination should refer to this article. It will explore the types of letter writing, letter format writing, and a few tips to write quality letters in the examination. So, Let’s tackle how to write a letter in the proper format, from top to bottom by referring to the below sections.

How to Write a Letter?

Everyone must familiar with how to write a letter—from what type of letter you should write to the letter-writing format you need to select. We all require skill to write a letter, whether business or personal letter. To enhance that skill, we have curated some information about Letter Writing. How to Write a Letter in a formal and informal way can be revealed on this page with neat examples. So, go ahead and completely get a grip on the letter-writing types, topics, and tips. First, start your learnings with Types of Letter Writing and then go with some given sample topics.

Letter Writing Types & Styles

Firstly, you guys should have some knowledge about the types of letter writing. There are broadly three main types of letters like Formal Letters, Informal Letters, and Semi-formal letters. Not only these three letters but also the type of letter can be changed based on the contents, formalities, the purpose of letter writing, etc. So, now check out a few types of letters from the below modules & be aware of all letter writing types & styles.

Informal Letter: In the name of the letter only you can guess what kind of style will be involved. All personal matters can be written in these informal letters. Also, this type of letter can be called as personal letters. It doesn’t follow any set of patterns. It exactly seems like a written conversation between two known persons in friendly words. Informal letters are generally written to friends, acquaintances, relatives, etc.

Formal Letter: Formal letters will also be seen in a certain pattern and formality. They are rigorously kept professional in nature, and directly address the concerns involved. All kinds of business letters or professional letters or letters to authorities come under the Formal letter category. A variety of letters that happen within the category of formal letters are-

  • Employment Letters: You will need to create this type of letter when you’re working as an employee in any company or organization. You use this employee letter for requesting for joining letter, promotion letter, application letter, permission letter, etc.
  • Business Letter: A business letter contains commercial communication data like quotations, orders, complaints, claims, letters for collections, etc. This kind of letter writing also come under formal letters. So, following the structure and pattern of formalities is strictly maintained while writing the business letter..
  • Social Letter: Congratulatory letters, condolence letters, invitation letters, etc are all social letters. If anyone writes a letter on the occasion of a special event is known as a social letter.

Topics of Letter Writing | Letter Writing Samples

Based on the person’s situation and demand the topic of letter writing varies. So, refer to this list of letter writing topics & samples and follow the pattern that suits the letter-writing topic. A few commonly used types of Letter & letter writing samples are prevailing here in quick links. Make use of these links and learn how to write a letter formally or informally:

Sample Letter Format

Contact Information (Include your contact information unless you are writing on letterhead that already includes it.)
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address


Contact Information (The person or company you are writing to)
City, State Zip Code

Greeting (Salutation Examples)

Dear Mr./Ms. Last Name:
Use a formal salutation, not a first name, unless you know the person well. If you do not know the person’s gender, you can write out their full name. For instance, “Dear Pat Crody” instead of “Dear Mr. Crody” or “Dear Ms. Crody.” If you do not know the recipient’s name, it’s still common and acceptable to use the old-fashioned “To Whom It May Concern.”

Body of Letter

The first paragraph of your letter should provide an introduction as to why you are writing so that your reason for contacting the person is obvious from the beginning.

Then, in the following paragraphs, provide specific details about your request or the information you are providing.
The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request. If appropriate, it should also politely ask for a written response or for the opportunity to arrange a meeting to further discuss your request.

Best regards, (Closing Examples)


Handwritten Signature (For a hard copy letter, use black or blue ink to sign the letter.)

Typed Signature

Good Letter Writing Peaks/Tips

Up to now, we come across learning all basics of communicating via letters and also the types of letters. So, Let’s move your eyes towards the below points and remember some tips for writing a letter. Peaks for Letter Writing are prevailing under:

  • First of all, you guys should Identify the type of letter & letter writing style
  • Be particular about open and close the letter correctly
  • Learn how to present the main intent of the letter
  • Make sure you use perfect language while letter writing whether it may be a formal, informal, or semi-formal letter.
  • Proofread & check the Length of the letter before you send it to the recipient.

FAQs on Letter Writing Tips & Tricks

1. How do I write a formal letter?

There are a few key points to be followed while writing an official letter on any situation to your higher authority. They are as follows:

  • Start your formal letter with the perfect heading.
  • Choose your font and margins.
  • Write your salutation.
  • State your exact reasons as a body paragraph writing.
  • Add your closing body paragraph and signature.
  • Mention and add your enclosures.
  • Proofread the letter one or two times before you send or email.
  • Finally, you’re done with writing a formal letter in a perfect manner.

2. How many types of letters are there in Letter Writing?

Basically, In letter writing there are three types of letters ie., Formal, Informal and Semi-Formal Letters. You may also find four common elements in formal and informal letter type. They are Salutation, an Introduction, a Body Text, and Conclusion with Signature.

3. How do you recognize a formal and informal letter?

When a letter of the context is written in a friendly manner then you can call it an Informal Letter. This kind of letter is used for casual or personal communication. Formal letters are written for professional communication. Also, you can find the prescribed structure for writing formal letters.

4. What are the four styles of Letter Writing?

You will discover four main styles of letter writing, they are expository, descriptive, persuasive, and narrative. All of these writing styles are used for a particular purpose. Even a single text may cover more than one writing style.