Employment Verification Letter | Letter of Employment Verification, Format, Sample and Guidelines

Employment Verification Letter: What is an Employment Verification Letter? An employment verification letter is a formal document that is used to confirm an individual’s job title, salary and employment dates. This letter is alternatively called:

  • Income verification letter
  • Employment confirmation letter
  • Salary verification letter
  • Proof of employment letter
  • Work verification letter
  • Letter of Employment Verification

Get Other Types of Letter Writing like Formal, Informal, and Different Types of Letter Writing Samples.

Where is an Employment Verification Letter Used?

An applicant who applies for a new job may require an employment verification letter from their previous employer to verify their salary and employment history. It might also be required by a financial institution if an individual wants to take out a new loan or a mortgage. Other circumstances that may require an employment verification letter is from landlords for the purpose of rent. Get more details about Employment Verification Letter To Whom It May Concern, Employment Verification Letter Pdf, Employment Verification Letter Sample Doc,How To Request Employment Verification Letter From Employer.

Employment Verification Letter Contents

A good employment verification letter will have the following details:

  • Name of the employer (or previous employer in case the individual has already quit their job)
  • Name of the verifier and their affiliation to the organisation
  • Address of the organisation
  • Title held by the applicant
  • The salary is drawn by the applicant
  • Employment start date
  • Employment end date (if applicable)

Employment Verification Letter Guidelines

Following are some guidelines when drafting an employment verification letter.

  • An employment verification letter is an official letter, hence, use all conventions of formal letter writing
  • Include all essential details about the employee – such as their job title, employment start date, employment end date (if applicable), salary drawn, and any other supporting details.
  • The letter must be presented on the company’s official letterhead.
  • It must contain other details such as the verifier’s name and their position in the organisation.
  • Proof of salary, such as payslips must be included as well.

Employment Verification Letter Format/ Template

Following is a format commonly used for employment verification letters:

Employment Verification Letter











Subject: (Keep the subject short and unambiguous)

Dear (Name),

Body (ensure that the letter is brief and to the point. Include all relevant details such as the date of joining and date of leaving are mentioned. Also include the exact salary drawn by the applicant and the interval of payment. If any bonuses are paid, that is to be mentioned as well)

Complimentary Close


Employment Verification Letter Format

Employment Verification Letter Sample

Following is a sample employment verification letter drafted according to the format given above. Feel free to adapt and change any details as per your requirements.

Employment Verification Letter

John Doe
Barking Cats Ltd
Finance Manager

Jill Harold
Neutral Designs Ltd
HR Manager

Subject: Employment Verification Letter for Sally Dean

Dear Jill Harold,

This letter is to certify that Sally has been working with our organization since Jan 2nd, 2019. She holds the title of SEO manager and draws an annual salary of INR 9,00,000. Her last date of employment with our organisation was December 31st, 2020.

I have attached the payslips of the past 6 months as proof of income and also for your reference. All details provided are correct to the best of my knowledge.

If you have any further questions or wish to contact me about the same, please do not hesitate to contact me at 9002342344 or [email protected].


John Doe

Employment Verification Letter Sample

FAQ’s on Employment Verification Letter

Question 1.
What is an employment verification letter?

An employment verification letter is a formal document that is used to confirm an individual’s salary, job title, and other details related to their employment.

Question 2.
How do I write an Employment Verification Letter?

A good employment verification letter will have details about the previous or current employer and the salary drawn by the applicant. Also, do note that the letter is a formal business letter, hence, all formal conventions of letter writing must be followed.

Question 3.
What are the contents of an Employment Verification Letter?

The contents of an employment verification letter are as follows:

Name of the employer, Name of the verifier, Address of the organisation, Employment start date, a title held by the applicant, Salary drawn by the applicant, Employment end date.

Leave a Comment