Letter Writing

Writing a letter for a business audience is different than writing for academic disciplines or social sciences, etc. Business Letters need to be crisp and short rather than creative and evocative. It needs to be more accurate and is no superior or inferior to other styles. When you write a Business Letter remember audience has less time and write a bottom line so that they can respond to it.

A Business Letter is a formal way of letter writing and can be used in different situations be it applying for a job, requesting or delivering information from one company to another. It has a crucial role in Corporate Industry and is the most commonly sent via Email. Printed Business Letters are used in different scenarios like Employment Letters, Appointment Letters, Job Offer Letters, Relieving Letters, etc.

Get to know How to Write a Business Letter, Samples, Types of Business Letters attached below for your reference. Also, check out the Business Letter Format so that you can write one on your own if required.

Types of Business Letters

There are many Business Letters written according to specific purposes. We have listed them as such

• Offer Letter
• Acknowledgment letter
• Appointment Letter
• Reference Letter
• Order Letter
• Complaint Letter
• Sales Letter
• Employment Letter
• Recommendation Letter
• Inquiry letter

Refer to more kinds of Letter Writing Topics be them formal or informal and learn how to write letters in different styles.

Business Letter Format | Formal Business Letter Structure

If you are worried about how to draft a Business Letter you can write it easily by following the Business Letter Structure. Go through the Business Letter Format or Template available below and create a Business Letter as per your requirement.

How to Write a Business Letter? | What to Include in a Business Letter?

Be Clear with the Purpose of the Letter and write it in Simple Language. Keep the Opening Para Short and include all the important details. Subsequent Paragraphs should provide the user an idea about your Objectives. Avoid using Lengthy Sentences and keep them concise to grab the attention of the user.

If you aren’t clear on whom to address in your Letter you can start with “To Whom So Ever it may Concern”. Make sure to include the right addresses. Salutation is quite crucial as it displays your politeness. It differs from a formal conversation to an informal conversation. In the Body use a single-spaced lines and add space between each and every paragraph.

In the Closing Salutation, add the reason for writing and thank the reader for considering your request. Write your signature just beneath the closing statement.

Sections of Business Letter

• Your Contact Information
• Date
• Recipient’s Contact Information
• Salutation
• Body
• Closing Salutation
• Your Signature

Business Letter Writing Samples

Sample Business Letter

Formal Business Letter

FAQs on Business Letter

1. What are the Types of Business Letters?

• Offer Letter
• Acknowledgment letter
• Appointment Letter
• Reference Letter
• Order Letter
• Complaint Letter
• Sales Letter
• Employment Letter
• Recommendation Letter
• Inquiry letter

2. What is a Business Letter?

A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders.

3. Where do I get Business Letter Writing Examples?

You can get Business Letter Writing Examples for free on NCERTBooks.guru a trusted portal for all kinds of letters.

Authority Letter: A Letter of Authority is a legal document that can be written in a formal language that authorises a third party, usually known as the ‘agent’, to communicate with services on behalf of your or your business – known as the ‘principal’. The letter will define the tasks the third party can manage for the principal. In other words, it is a formal official letter that authenticates a person’s authority or ability to accomplish specific functions on behalf of another person.

Generally, this authority letter can be used by the business sectors where the client gives business authorization to perform a particular duty. Learn more about the letter of authority from this page and avoid errors when writing the Authority Letter. Here, we can find the reasons to use this letter and writing tips. Apart from the general guidelines, you may also take help from the Authority Letter Format, Template, and Samples. View formal and Informal Letter Writing Topics for various categories all in one place and be aware of many letter-writing styles.

Few Reasons to Make Use of Authority Letter

A person can draft an authority letter for the reasons followed as such:

• To handle his/her financial transactions efficiently by another person.
• Parents or guardians can write it for the medical emergency decisions of their children to the child caretakers.
• If minors are traveling alone; not with their parents/guardians then this letter is needed. Because of this, children can be protected from child trafficking.
• One can release all his/her personal information such as medical history, etc. by submitting this letter.
• It can be addressed to give publishing rights also.
• If someone’s money is secured at the regional bank but not able to access it then he/she may write it delegating authority to another person to tackle the issue.
• Parents may write it to acknowledge someone for their child to pick up from the school if their unavailability.
• A person may write it to allow someone else to pick up his/her packages from the post office.
• It can be drafted by parents to permit their children for field trips.

Letter Of Authority Format

Refer to the below available Letter of Authorization Format or Template to create one on your own. You can simply download it or view it online to draft one on your own easily. Mention the required details and draft an Authority Letter easily and quickly.

Ref. No:                                                                                                                                                          Dated:To The General Manager, Marketing/Disposal M/s XYZ Corpn. Limited, Disposal Wing, Card Complex, Neyveli Dear Sir, Sub: Letter of Authority Ref: 1) E-auction No. ……………………………………………………………. 2) Sale Order No. & Date ………………………………………………… We hereby authorize Shri. ————————————————————————————- (Name) (Designation) _________________________________________________________________ (Firm’s Name & Address) for taking delivery of the materials covered under the Sale Order referred above. We confirm that we are taking delivery of materials through our authorized Representative at our risk and sole responsibility and no claim shall lie Against M/s XYZ Corporation Limited, Neyveli on any account Whatsoever if it is found at a later date that the delivery has been effected to the wrong person. We further confirm that we are liable and bound by all acts committed And obligations incurred by the above said authorized representative While operating this Sale Order/taking delivery of materials from XYZ Limited. All acts committed by the above authorized representatives Shall be treated as if these acts were committed by us. The Specimen signature of Shri. —————————————————– is attested below: Specimen Signature of Yours faithfully. Shri ——————————————- (Signature) 1) 2) Attested ———————————————————————————————————- (Signature Name & Seal) Signature of the tenderer Date Seal Signature of the Notary Public with Seal

Authority Letter Template

The following box style & image of the Authority Letter Template will help you all in drafting the perfect letter of Authority on your own:

To The Registering & Licensing Authority, U.T., ChandigarhI, ……………………………………………………………………………………., owner of the said vehicle, hereby authorize Mr./ Ms. ……………………………………………………………………………. for my file submission. Relation/ Association of authorized person with the owner: ………………………………………………………………….Reason for the absence of owner: …………………………………………………………………………………………………………….PARTICULARS OF THE OWNER:Full Name: …………………………………………………….. Father’s Name: ……………………………………………………….. Full Address: …………………………………………………………………………………………………………………………………….. ……………………………………………………………………….. Mobile No.: …………………………………………………………….. Vehicle No./ Temp. No.: ……………………… Engine No.: …………………………  Chassis No. ……………………….. Photo Id Proof enclosed: Voter Card/Aadhar Card/Driving License/PAN Card/Id-Card PARTICULARS OF THE AUTHORIZED PERSON: Full Name: …………………………………………………….. Father’s Name: ……………………………………………………….. Full Address: …………………………………………………………………………………………………………………………………….. ……………………………………………………………………….. Mobile No.: …………………………………………………………….. Photo Id Proof enclosed: Voter Card/Aadhar Card/Driving License/PAN Card/Id-Card (Specimen Signatures of the authorized person) 1. ……………………………………………… 2. ……………………………………………. 3. …………………………………………….. Owner (Signature/ Stamp)

Letter of Authority Samples

An Authority Letter is important to draft for valid reasons like a passport collection, etc. So, writing a Letter of Authority by referring to these below-given Samples are helpful. Utilize them as a part of your writing and get better ideas on your own to create one. They are as such

Sample of Authority Letter for Passport Collection

FAQs on Writing a Letter of Authority

1. Does a Letter of Authority expire?

There is no “expiration date” for Letter of Authority but if there is a decedent’s estate.

2. What are the Writing Tips for Authority Letter?

The following points are the better tips to write an authority letter on your own:

• An authority letter must be drafted in a formal official letter with a clear signature. It should include the sender’s name and address on the left side and the date on which the letter has addressed. Next, specify the recipient’s name and address.
• Instead of the recipient’s name, you may also use the generic term “To Whom It May Concern” for avoiding confusion.
• Ensure to add a salutation at the start and your signature at the end of the letter.
• The letter should be written concisely and grammatically correct.
• Assure to mention the details about the authorization you are granting on your behalf.
• State the reason and starting and ending dates for the authorization.
• Notice if any restrictions on the authorization.

3. Why is an authority letter important?

A letter of authority is important because it permits permission to the addressee to carry out specific procedures, take responsibilities, and make decisions.

Thinking about quitting your current job and you need to draft a Resignation Letter. It’s always good to formalize your departure from the current Employment. Learn What is a Resignation Letter and How to Write one in the following sections. A Resignation Letter in general is a document that notifies the employer that you are leaving your job. Refer to the Resignation Letter Format, Samples attached for reference.

Utilize Letter Writing Topics belonging to Formal and Informal Categories and get acquainted with various writing styles.

How to write a Resignation Letter?

While you are leaving your current company it is necessary to draft a letter professionally and gracefully. You need to include the following details in the Resignation Letter. They are in the following fashion

Your Intent to Resign: Give Proper Notice to the Employer by writing a formal letter. Be prepared to move on before submitting the letter.

Last Date of Employment: Include details on the Last Day of Employment along with the intent to leave. This would ease the transition for both the parties i.e. Employee and Employer.

An Offer to Assist the Transition: Usually, Resignation Letters help you in the transition be it recruiting or training in replacement. By doing so, Employee and Employer can leave the situation with a sense of respect.

Contact Information: Mention the Personal Details so that it’s easy for the company to get in touch with you.

Resignation Letter Format | How to Build a Resignation Letter?

Since Resignation Letter is a formal document you need to use polite language. The Format you need to follow for the Resignation Letter is listed as follows

Letter Date: Include the date on the top left line above the address

Address: The address should follow a standard business letter template. Use the Company Name in the beginning, followed by the street address, city, and ZIP code.

Addressee: Addressee is nothing but the manager. Try to mention his name or if the situation calls out include the team or whole company.

Resignation Declaration: Make it clear that you are resigning from the company in the initial statements.

Date of Departure: A Clear Departure Date is necessary as it lets your manager convey the same to higher authorities.

Reasons for Leaving: Also, list the reasons for leaving and it is optional. Acceptable Reasons might include general health concerns, relocation, spending more time with family, career change, and much more.

Thank You Section: Remember to end the letter by acknowledging them regarding the opportunity they gave.

Signature: If you provide a hard copy of your Resignation Letter Sign above the Typed Name. In the case of an Online Resignation Letter typed one is self-sufficient.

Resignation Letter Template

Utilize the Resignation Letter Template existing to create one on your own. It is as such

Samples of Resignation Letter

Refer to the Resignation Letter Samples attached below so that you can find them useful. Use these and start writing one on your own when needed.

Resignation Letter Sample

Resignation Letter Example

FAQs On Resignation Letter

1. What is a Resignation Letter?

A Resignation Letter is a formal document that notifies the employer that you are leaving the Organization.

2. Where do I get Resignation Letter Samples, Template for free?

You can find Resignation Letter Samples, Template for free of cost on our page.

3. What must be included in Resignation Letter?

While drafting a Resignation Letter below listed details are a must. They are along the lines

• Letter Date
• Address
• Addressee
• Resignation Declaration
• Date of Departure
• Reasons for Leaving
• Thank You Section
• Signature

Standard Format of Bank Verification Letter: A Signature Verification Letter is the other name for a Bank verification letter that helps bank letterheads to verify the identification of the authorized signatory who authenticated the Proof of Relationship documents, Letter of Employment, or any other formal reasons. A Bank customer who holds the bank account can write this bank verification letter.

Also, business persons can write a bank confirmation letter to guarantee that all the transactions are occurring with legitimate bank accounts. Further, this confirms that the business is holding a valid bank account. Hence, it is mandatory to make a well-formatted bank verification letter as per the bank & get validated by the bank heads. Check out the steps included in writing a letter of bank confirmation along with template, format, and samples on the further sections.

How to Write It? & Steps Involved In Writing A Letter for Bank Verification

Based on the bank rules and regulations, they decided to maintain a different format of banker’s verification letter. Yet, the primary steps included in the letter will be the same. Check out the required details needed to write in the bank verification letter from the below points and modules. So that you can easily write a letter or fill up the online bank confirmation letter and get it signed by the bank authority on the letterhead.

1. Bank details: Mention the bank name, address, and date on the top left-hand side corner.
2. To details: Customer details (who requires a letter to verify your business).
3. To: Whomsoever it may concern.
4. Subject: Mention the purpose for which the bank provides this letter to your customer (it can be an address validation letter, creditworthiness, and much more).
5. Description: In this section mention the details of your business like Name, address, contact number, website address, email id, and registration number. Bank will authorize this and also attach the following details.
   • Your bank details
   • Account number
   • Account type
   • Date of account opening
   • Ultimately, the bank will sanction your creditworthiness.
6. Bank officer name and signature

Refer to the Letter Writing Topics for both Formal and Informal ones and attain various Sample Templates all in one place.

Format of Banker’s Verification Letter | Bank Confirmation Letter Format

Usually, a Confirmation/Verification letter is needed for audit purposes. The multiple reasons one will ask for a confirmation letter cover:

• Bank operation confirmation – Bank will confirm your operation.
• Address validation letter – This letter is issued to confirm the physical presence of your business.
• Bank balance confirmation – Bank supports your balance and thus confirms customers about your healthy account balance.

The format of such confirmation/verification letter will include all the information as stated in the steps to be followed in writing a Bank Verification letter. The description part will vary as per the purpose for which the letter is addressed.

The following format is used for Bank Verification Letter Writing, where you will find the bank details below the description. It is also called a signature verification letter format utilized mostly by banks and organizations. So check it out with the respective banks and fill the bank verification letter form which varies from bank to bank.

TO WHOM IT MAY CONCERN Sir, 1) We certify that M/s…………………………………………, Address……………………………………………..…………….. (Name the applicant) is/are maintaining a Savings Bank Account / Current Account (tick whichever is applicable) No….…………………………………… (Mandatory) with us since…………………………………… 2) Their address as recorded with us:………………………………………………………………………………………… 3) The 11 Character IFSC Code of our Branch is …………………………………………..(Mandatory) 4) Branch Name………………………………………………… Signature of the Banker with Stamp Date: ………………………………….                                                    Name:……………………………………………………….. Place: …………………………………                                                    Designation:……………………………………………….

Bank Verification Letter Template

Bank Verification Customer Template

In the above scenario of bank verification customer template, the branch manager should check the signature, account number, and other relevant details by attestation, and then the branch manager signs the letter along with affixing the official bank seal.

Sample Letter for Bank Verification Letter Writing

The below image is a sample verification request letter for a customer, aid to write a perfect Bank verification letter to a bank manager or bank head.

Key Points:

Before driving to draft a Bank Verification Letter, go through the key important points listed. They are as follows:

• Most of the bank websites make available of Bank verification letters online. If not make use of the above-explained steps and write one. By and large, they remain the same with minor variations as per the banks.
• A Bank confirmation/verification letter is utilized to verify the bank’s line of credit with your business.
• Upon request, the bank will issue such a letter to individuals or businesses.
• Ensure to get the signature of the banker to make it a valid certificate, if you want to submit it for tax purposes.
• Memorize that the verification letter endures well only for the purpose for which it is circulated. It cannot be utilized randomly. The bank will state for what reason such a letter is given to any third party.
• The letter can be accepted for verifying the business worth, entering into a JV project, etc.

FAQs on Bank Account Verification Letter Writing

1. What is a bank verification letter?

A bank verification letter is utilized to validate the identification of the approved signatory who attested the Proof of Relationship documents, Letter of Employment, or any other formal reasons.

2. How Do I Get My Bank Verification Letter?

Getting your bank verification letter is completely depends on your bank. First, collect the required information and guidelines for it and follow the steps they asked to do to get your bank verification letter. Else, check out our page for the format, template, and samples of bank account verification letter.

3. What to include in the bank verification letter?

A clear signature and the customer’s account number need to be included in the letter of bank verification.

After putting lots of effort into applying for a Job how will you know whether a company is interested in interviewing you or not?  Keep a close eye on your email to check whether the company has sent you an invitation to attend the Interview or not. The company will acknowledge the application letter sent by you and responds to you with an Interview Call Letter if your profile matches the requirement.

An Interview Call Letter is a written invitation sent to the candidate inviting them for an Interview. The Letter is often called a Call Letter. During the recruitment process, candidates’ profiles are screened, and if they are found fit job interview letters are sent. Interview Invitation Letter includes details like exact date, time, contact person’s name, and place location of the interview.

Avail Various Letter Writing Topics and be familiar with formal and informal letter writing styles all in one place.

Interview Call Letter Format

Since Interview Call Letter is a formal letter it should abide by certain rules and guidelines. Interview Call Letter Format varies from company to company and not everyone has the same format. Usually, an Interview Call Letter is sent to the Candidates who are shortlisted by the company. Before receiving the Call Letter they have to write a Written Test.

At times, the company doesn’t even conduct written test and directly screen the application letters received sent for the position/job role and send them the interview call letter. The available format will help employers to call candidates for an interview. Following Details will be included in a Call Letter.

• Date of sending the letter
• Name of the Applicant
• Address of the applicant
• Salutation (Dear, Mr./Ms./Mrs.)
• Body of the letter
• Conclusion
• Closure

How to Write an Interview Call Letter?

The following are the tips you need to keep in mind while drafting an Interview Call Letter. They are in the following fashion

• Mention the Time, Date, Job Location of the Interview
• Interview Call Letter should have details about the job description of the position for which the interview is being held.
• Contact Information and Email Address should be provided so that if the candidate has any issues he/she can contact you on the same.
• It even includes all the necessary documents to be carried during the interview process.

Sample Interview Call Letters

Interview Call Letter Sample

Interview Invitation Letter

Interview Call Letter Format Example

FAQs on Interview Call Letter

1. What is an Interview Call Letter?

An Interview Call Letter is a formal letter sent by the employer to the candidate to invite him/her to an interview.

2. What is the Format for an Interview Call Letter?

An Interview Call Letter should include all the details listed below in its structure.

• Date of sending the letter
• Name of the Applicant
• Address of the applicant
• Salutation (Dear, Mr./Ms./Mrs.)
• Body of the letter
• Conclusion
• Closure

3. Where do I get Sample Interview Call Letters for free?

You can get Sample Interview Call Letters on our page and you can download them for free.

From Hiring to Firing there are many aspects in managing Employees. One thing that is overlooked is dealing with an employee who is leaving. An established Policy to communicate with employees will help you handle employee’s departure in a positive and respectful manner. A resignation Acceptance Letter is a formal way of acknowledging an employee’s request to resign. Refer to the Resignation Acceptance Letter Samples, Tips on How to Write the Acceptance Letter for Resignation in the forthcoming modules.

Avail Letter Writing Topics for both formal and informal kinds of topics all in one place and get familiar with different letter writing styles.

Resignation Acceptance Letter Format | How to Write a Resignation Acceptance Letter?

Keep the below pointers in mind before drafting a Resignation Acceptance Letter. Since it is a formal letter you need to stick to certain guidelines before writing it and they are as under

• Use the right formatting and structure.
• Include the date and contact information.
• Include a salutation.
• Accept the resignation.
• Include the last date of employment.
• Add other information.
• Express appreciation.
• Add a complimentary close.
• Sign the letter.

Resignation Acceptance Letter Template

Using the Resignation Acceptance Letter Template you can create one on your own. This makes your job much easier and saves you plenty of time. Just fill out the necessary fields and draft a good Resignation Acceptance Letter.

Tips for Writing Resignation Acceptance Letter

One of the first steps in a good resignation policy is to acknowledge and accept the Employee’s Resignation Request. Usually, an Employee will send you a formal Resignation Letter for which you need to respond with a formal letter accepting the Resignation. Follow the below-listed tips on how to write an Employee’s Resignation Acceptance Letter.

Use Business Letter Format: Since this is a Professional Letter you need to follow the business format. In the Top Left Corner of the Letter include details like your Contact Information, Date, Employee’s Contact Information. End the Letter with your handwritten signature and your name typed below.

Accept the Resignation: Your Letter should mention details like you have received and accepted the letter. In fact, you need to include the last day of work too in it.

Express your Understanding: Indicate you Regret Losing an Employee at the same time you respect their decision. Offer to provide some assistance to the employee.

Keep a Record: Send one letter to the employee and keep one with you. If you want you can send it to the HR Department if you have any so as to have a clear record of when the employee left the company.

Resignation Acceptance Letter Samples

If you are searching everywhere for Resignation Acceptance Letter Samples you can get them here. Use them as a reference and make the most out of it to learn in detail how to write Employee Resignation Acceptance Letter.

Employee Resignation Acceptance Letter Sample

Acceptance Letter for Resignation Example

FAQs on Resignation Acceptance Letter

1. How to write an Acceptance Letter for Resignation?

You can write a Resignation Acceptance Letter keeping the below tips in mind. They are as follows

• Use the right formatting and structure.
• Include the date and contact information.
• Include a salutation.
• Accept the resignation.
• Include the last date of employment.
• Add other information.
• Express appreciation.
• Add a complimentary close.
• Sign the letter.

2. What is a Resignation Acceptance Letter?

A resignation acceptance letter is a formal way to acknowledge that you accept your employee’s request to resign.

3. Where do I get the Resignation Acceptance Letter Format?

You can get the Resignation Acceptance Letter Format for free on our site.