Business Letter Types, Format, Samples | How to write a Business Letter?

Writing a letter for a business audience is different than writing for academic disciplines or social sciences, etc. Business Letters need to be crisp and short rather than creative and evocative. It needs to be more accurate and is no superior or inferior to other styles. When you write a Business Letter remember audience has less time and write a bottom line so that they can respond to it.

A Business Letter is a formal way of letter writing and can be used in different situations be it applying for a job, requesting or delivering information from one company to another. It has a crucial role in Corporate Industry and is the most commonly sent via Email. Printed Business Letters are used in different scenarios like Employment Letters, Appointment Letters, Job Offer Letters, Relieving Letters, etc.

Get to know How to Write a Business Letter, Samples, Types of Business Letters attached below for your reference. Also, check out the Business Letter Format so that you can write one on your own if required.

Types of Business Letters

There are many Business Letters written according to specific purposes. We have listed them as such

  • Offer Letter
  • Acknowledgment letter
  • Appointment Letter
  • Reference Letter
  • Order Letter
  • Complaint Letter
  • Sales Letter
  • Employment Letter
  • Recommendation Letter
  • Inquiry letter

Refer to more kinds of Letter Writing Topics be them formal or informal and learn how to write letters in different styles.

Business Letter Format | Formal Business Letter Structure

If you are worried about how to draft a Business Letter you can write it easily by following the Business Letter Structure. Go through the Business Letter Format or Template available below and create a Business Letter as per your requirement.

Business Letter Format

How to Write a Business Letter? | What to Include in a Business Letter?

Be Clear with the Purpose of the Letter and write it in Simple Language. Keep the Opening Para Short and include all the important details. Subsequent Paragraphs should provide the user an idea about your Objectives. Avoid using Lengthy Sentences and keep them concise to grab the attention of the user.

If you aren’t clear on whom to address in your Letter you can start with “To Whom So Ever it may Concern”. Make sure to include the right addresses. Salutation is quite crucial as it displays your politeness. It differs from a formal conversation to an informal conversation. In the Body use a single-spaced lines and add space between each and every paragraph.

In the Closing Salutation, add the reason for writing and thank the reader for considering your request. Write your signature just beneath the closing statement.

Sections of Business Letter

  • Your Contact Information
  • Date
  • Recipient’s Contact Information
  • Salutation
  • Body
  • Closing Salutation
  • Your Signature

Business Letter Writing Samples

Sample Business Letter

Sample Business Letter

Formal Business Letter

Formal Business Letter

FAQs on Business Letter

1. What are the Types of Business Letters?

  • Offer Letter
  • Acknowledgment letter
  • Appointment Letter
  • Reference Letter
  • Order Letter
  • Complaint Letter
  • Sales Letter
  • Employment Letter
  • Recommendation Letter
  • Inquiry letter

2. What is a Business Letter?

A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders.

3. Where do I get Business Letter Writing Examples?

You can get Business Letter Writing Examples for free on NCERTBooks.guru a trusted portal for all kinds of letters.

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