Letter of Undertaking Format, Template & Samples | Guidelines for Writing Undertaking Letter

Undertaking Letter: Undertaking letters are utilized in various other situations in a formal way. Most of the time, it is used from a business perspective, to achieve some deeds or work for a business and in return, getting paid for it. Furthermore, a letter of undertaking is normally brief and clear – unambiguously describing the sender’s intent. For instance, if one party wants to fulfill some work for a business and get paid for it, the individual would arise a letter of undertaking to the business declaring their intentions.

Here, we have curated the LOU Format, Templates, and Samples for your reference along with some tips, guidelines, and steps on how to write an Undertaking Letter. Also, Use our distinct Letter Writing Topics relating to Formal and Informal Sections and get familiar with several writing styles.

How to Write a Letter of Undertaking?

Remember the following steps while writing a Letter of Undertaking and prepare an effective letter.

  1. LOUs are brief and straightforward, clearly outlining the sender’s intentions.
  2. Both individuals need to grant on terms else the letter is irrelevant. It is hence important that if you’re requesting the letter, not for foolish demands, and if sending one to ensure the recipient is expecting it.
  3. Since it is a form of agreement it is common to sign the letter in good faith.

Tips for Writing Undertaking Letter

As it is a formal type of letter writing one should follow certain tips while writing the letter of undertaking. The writing tips of Undertaking Letter are as follows:

  • Add the exact terms of conditions and any other relevant information
  • Make sure that the letter is written in a formal tone by avoiding informal greetings.
  • The matter should be unambiguous and short.
  • Seek to prevent technical jargons that may hamper the clarity of the terms.
  • Assure that the letter is signed in good faith.
  • Proofread the letter carefully before sending or emailing it in.

Undertaking Declaration Letter By Employer Template | Format of Undertaking letter

I ______________________________________________________ sign this undertaking on
behalf of ___________________________________________________________________
Physical Address _________________________________________________________
Postal Address _____________________________  (Code)_______
Telephone: (Office) __________________________  (Mobile) _______________________
Telefax: __________________________
Email: _________________________________________________________

Candidate’s Name: _________________________________________________________
Candidate’s ID No. ________________________________
Candidate’s Employment Commencement date: __________________________

I hereby certify that the above candidate is currently employed in my
firm/organisation/department on a full-time basis and will be afforded full opportunity –
supervised by a Registered Professional Quantity Surveyor member of my staff or by me, or
mentored by a contracted external PrQS, to gain the appropriate practical experience in
preparation for admission to the prescribed Assessment of Professional Competence as
detailed in the Registration Policy as amended in the Government Gazette from time to time.

I declare that I have read the “Employer’s Responsibility” as set out below and I confirm that
the above candidate will be given experience in the indicated Areas of Skills Categories listed
in the Council’s logbook appended.

___________________________________                                     _________________
Signature of Employer/Head of Department                                                 Date

Template of Undertaking Letter by Parents for Student in School

The Principal
_________ (Name of the College/Institution)

Date: __/__/____ (Date)

_________ (Name of the Parent)

Subject: Undertaking Letter

Respected Sir/Madam,

Respectfully, I am ________ (Name of Parent), parent/guardian of _________ (Name of the Ward). My ward took admission in your esteemed school on ______ (Date). I hereby write to assure you that my child will perform her/his best in the academic year _______ (year/semester). She/He had been performing well in the previous academic sessions. I have attached all the previous report cards and my contact details for your reference.

Thank you so much for your time.

__________ (Name of the Parent)
__________ (Signature of the Parent)
__________ (Contact Details)

template for letter of undertaking

Undertaking Declaration Letter Samples

Get the undertaking letter samples and examples for various scenarios and understand how to draft the letter of undertaking declaration on your own. Just refer to the images given here and download those Undertaking Letter examples images for reference.

After having a glance at these samples of undertaking letters you will surely learn what to include and what not to include. So, go through this section and check out the different examples of undertaking declaration letters.

Sample 1 – Undertaking Letter for an IT Job

Undertaking letter for an it job sample

Letter of Undertaking to State Bank of India

undertaking letter to state bank of india

Undertaking Letter for a Landscaping Job

landspacing job sample letter of undertaking

FAQs on Undertaking Letter Writing

1. What is mean by the undertaking letter?

Undertaking Letter is a surety by one party to another party that they will fulfill the commitment that had been earlier agreed on, but not written into a contract. Also, a letter of undertaking is obvious in real estate and other transactions where one party wants to reduce potential losses.

2. Who can give an undertaking?

Undertakings are provided on behalf of the firm and not a self. You only need to give an undertaking if you are duly authorised by your firm to do so. In case you are so authorised, you must assure that you comply with any procedures your firm has in connection to undertakings.

3. What should include in an undertaking letter in school?

A letter of undertaking is a kind of formal letter, it should include the date, your address, school address, salutation, and heading. Also, it must hold an introduction which should explain clearly if the letter is written by a lawyer or by the person in need.

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