Formal Letter Format For School: How To Write A Formal Letter To School?

Formal Letter Format For School: Formal Letter for School is a letter that is written by a student or a parent to the school for communicating any information. In a formal letter for school, a person (student or guardian) may request for permission, address his/her issues, and can also suggest something.

A letter to school from the student/parent will be carefully considered by the officials of the school. So, before addressing something to the school officials, students and parents must be aware of the formal letter format for school and the rules to be followed while writing a letter to the school.

So, in this article, we will provide you with detailed information regarding formal letter format for school and rules to be followed while writing a formal letter for school. Read on to know everything about formal letter format for school.

Formal Letter Format For School

Before writing a formal letter for school, one must be aware of the rules to be followed while writing the letter. Some of the key points to remember while writing a formal letter to school are listed below:

  1. Don’t use flowery language,
  2. Don’t use abbreviations and slang language,
  3. The letter must be precise and the message should be direct,
  4. Always include the subject line,
  5. Always follow the formal letter format for school.

Formal Letter Format For School

The formal letter format for school is as follows:

1. Sender’s Details/Address: The sender’s details should be displayed on the top of the page. The sender’s address should include all the detailed information about the sender, such as name, address, and contact details.

2. Date: Followed by the sender’s details the date should be mentioned. The sender should mention the date on which the letter is written.

3. Receiver’s Details/Address: Here you should mention the address of the receiver. As you’re writing a formal letter for school officials (principal, teacher, HOD, etc.), you should mention the name/position of the receiver followed by the address of the school.

4. Subject Of The Formal Letter: Followed by the receiver’s details, you must include the subject line. Basically, this subject line talks about the purpose of the letter.

5. Salutation: You should greet the person to whom you are writing the letter. As you are writing a formal letter, the greeting should not be too personal.

6.Body Of The Letter: Basically, the body of the letter is divided into 3 parts which are as under:

  1. Paragraph 1: Introduce yourself and the purpose of writing this letter.
  2. Paragraph 2: Now explain the reason in detail.
  3. Paragraph 3: Conclude the letter. This section must say what you’re expecting or the solution.

7. Complimentary Closing: Now conclude the letter with complementary closing like yours sincerely, yours faithfully, etc.

8. Signature: Below the complementary message, write your name followed by your signature and designation.

Formal Letter Format For School: Structure Of A Formal Letter

The structure of a formal letter for school is as follows:

Formal Letter Format For School

Sender Address:
[Name] [Class you belong to] [Name of the school] [Addresss of the school]


Receivers Address:
[Prinipal/Teacher/HOD] [School Name] [School Address]

[Subject: Name the request/complaint]

[Dear sir, Respected Class Teacher, etc.]

Body of the Letter:
Paragraph 1 [introduce yourself and state the purpose of letter ] Paragraph 2 [Here start writing detailed information, in case if you’re taking leave or interested in participating for any of the events conducted by the school, mention the purpose and brief your reason] Paragraph 3 – [Now conclude your letter that is write what you are expecting ]

Complimentary Closing:
[Now end the letter with – your’s sincerely, faithfully, thankfully]

[Name followed by Signature]

Formal Letter Format For School: Sample Letter

Imagine there is a girl named Varsha who wants to write a letter to her class teacher asking permission to remain absent from school for 2 days on account of her sister’s marriage.

Now let us see how to write a formal letter to your teacher or school.

Sample Formal Letter For School

ABC School,
6th Sector, 7th Road,

23rd January 2019

Class Teacher
VI-B Section,
ABC School,
6th Sector, 7th Road,

Subject: Application for leave for two days.

Respected Teacher,

I am Varsha from Class VI-B and I am writing this letter to inform you that I will remain absent for the next 2 days on account of my sister’s marriage.

My sister’s wedding ceremony will begin from 24th Jan to 25th January 2019 and as a younger sister, my presence at the wedding ceremony is unavoidable. As a sister, I have so many duties to be carried out in wedding and also, I am responsible to look after the arrangements for the wedding ceremony.

So, I kindly request you to grant me 2 days holiday that is on 24th and 25th of January. The wedding card is attached herewith for your perusal.

Thanking you.

Yours Sincerely,

Now you are provided with all the necessary information regarding Formal Letter Format for School. Formal letters are often asked in school exams and other competitive exams. So, one must practice writing formal letters on a wide variety of subjects. This will help not only in exams but also in real life.

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